South Port New Zealand Limited (“South Port”, “we”, “us”) respects your privacy and is committed to protecting personal information in accordance with the Privacy Act 2020.

1. Personal Information We Collect

We may collect personal information such as:

• Names and contact details
• Employment or contractor information
• Health, safety, access, and security information (including CCTV)
• Operational and business contact details
• Website usage information

We only collect information that is necessary for our lawful business activities.

2. How We Collect Information

We collect personal information directly from individuals where possible, or from authorised third parties. Information may also be collected through security and access systems used at our sites.

3. How We Use Personal Information

We use personal information to:

• Operate and manage port and logistics services
• Maintain health, safety, and security
• Manage employment, contractors, and site access
• Meet legal and regulatory requirements
• Communicate with stakeholders and service providers

4. Sharing Personal Information

We may share personal information with trusted service providers, contractors, or regulatory authorities where necessary and permitted by law. We take reasonable steps to ensure information is protected.

If information is shared outside New Zealand, we ensure appropriate privacy safeguards are in place.

5. Storage and Security

We take reasonable steps to protect personal information from loss, unauthorised access, or misuse. Information is retained only for as long as required and then securely destroyed or anonymised.

6. Data Retention

We retain personal information only for as long as it is required for the purpose for which it was collected, or as required by law. When personal information is no longer needed, it is securely destroyed, deleted, or anonymised.

Retention periods may vary depending on legal, operational, health and safety, or regulatory requirements.

7. Access and Correction

You have the right to request access to, or correction of, your personal information. Requests will be handled in accordance with the Privacy Act 2020.

8. Privacy Breaches

If a privacy breach occurs that is likely to cause serious harm, we will notify affected individuals and the Office of the Privacy Commissioner as required.

9. Contact Us

For privacy enquiries, access requests, or complaints, contact:

Privacy Officer
South Port New Zealand Limited

Email: privacyofficer@southport.co.nz
Phone: 03 212 7827